* PLEASE NOTE : THE FORMS FOR REGISTRATION, ABSTRACT SUBMISSION, TRAVEL FUNDING AND ACCOMMODATION RESERVATION ARE ON THIS WEB PAGE. DON'T FORGET TO FILL THEM OUT!

* PLEASE NOTE : THE FORMS FOR REGISTRATION, ABSTRACT SUBMISSION, TRAVEL FUNDING AND ACCOMMODATION RESERVATION ARE ON THIS WEB PAGE. DON'T FORGET TO FILL THEM OUT!

REGISTRATION FEES

Registration opens : March 20, 2018

Registration deadline : June 20, 2018

REGISTRATION FEES

Registration opens : March 20, 2018

Registration deadline : June 20, 2018

Rate 

* Please note that all prices include taxes

CATÉGORY RATE
Undergraduate Student $68.99
Graduate Student $86.23
Postdoc $103.48
Professor, Professionnal or Other $172.46
”Diversity afternoon” package $63.23

Rate

* Please note that all prices include taxes

CATEGORY RATE
Undergraduate Students $68.99
Graduate Student $86.23
Postdoc $103.48
Professor, Professionnal or Other $172.46
”Diversity afternoon” package $63.23

*** Please note that you do not need to have a PayPal account to pay your registration to the conference. Here are the steps to complete your payment if you do not have a PayPal account :

  1. After filling out the registration form, click on “Submit my form”
  2. You will then arrive on the confirmation page of the amount to pay for your registration.
  3. Click on : Payment with PayPal (yellow circle at the bottom of the page)
  4. Click on : Pay with Debit or Credit Card (Grey rectangle at the bottom of the page)
  5. Fill out the form with your information
  6. Click on : Pay now (Blue rectangle at the bottom of the page)

Registration fees include :

  • Breakfasts, lunches and coffee breaks from july 18 to 20, networking cocktail (july 18), banquet (july 19), presentations and activities.
  • There will be a «Break the ice» Happy Hour on the evening of july 17 at the local pub Le refuge des Brasseurs. Food and drinks during the Happy Hour are not included in the registration price.
  • ”Diversity afternoon” package only includes participation to activities, lunch, afternoon coffee break and networking cocktail of july 18 (from noon to 9pm). 

Registration fees don't include :

  • Accommodations   *** See affordable accomodation options below.
  • Travel expenses   *** Travel funding is available. See information on the application process below.

Cancellations are subject to a $30 CAD administrative charge until June 30, 2018. Cancellations after June 30, 2018 and no shows will not be refunded.

*** Please note that you do not need to have a PayPal account to pay your registration to the conference. Here are the steps to complete your payment if you do not have a PayPal account :

  1. After filling out the registration form, click on “Submit my form”
  2. You will then arrive on the confirmation page of the amount to pay for your registration.
  3. Click on : Payment with PayPal (yellow circle at the bottom of the page)
  4. Click on : Pay with Debit or Credit Card (Grey rectangle at the bottom of the page)
  5. Fill out the form with your information
  6. Click on : Pay now (Blue rectangle at the bottom of the page)

Registration fees include :

  • Breakfasts, lunches and coffee breaks from july 18 to 20, networking cocktail (july 18), banquet (july 19), presentations and activities.
  • There will be a «Break the ice» Happy Hour on the evening of july 17 at the local pub le refuge des Brasseurs. Food and drinks during the Happy Hour are not included in the registration price.
  • ”Diversity afternoon” package only includes participation to activities, lunch, afternoon coffee break and networking cocktail of july 18 (from noon to 9pm). 

Registration fees don't include :

  • Accommodations   *** See affordable accomodation options below.
  • Travel expenses   *** Travel funding is available. See information on the application process below.

Cancellations are subject to a $30 CAD administrative charge until June 30, 2018. Cancellations after June 30, 2018 and no shows will not be refunded.

ABSTRACT SUBMISSION

Application opens : March 20, 2018

Application deadline for oral presentations : May 20, 2018

Application deadline for posters : June 20, 2018

You want to share your research results and practice your communication skills? Present a poster or give a talk during the conference! Awards will be given for the best presentations and posters!

  • There is a limited number of spots for the oral presentations, therefore there will be a selection based on the quality of the submitted abstract. Abstracts for talks and posters should be 300 words or less.
  • Talks slots will be 10 minutes + 2 minutes for questions.
  • Posters should be A0 format (84.1 x 118.9 cm). The vertical orientation is preferred.
  • To submit an abstract for a poster or a talk, please fill out the following form for May 20, 2018 at the latest.
  • Since it is a nation-wide conference, the preferred language for abstracts, oral presentations ans posters is English. However, French is also accepted.

Applicants will be informed of the acceptation of their abstract by e-mail around June 1, 2018.

ABSTRACT SUBMISSION

Application opens : March 20, 2018

Application deadline for oral presentations : May 20, 2018

Application deadline for posters : June 20, 2018

You want to share your research results and practice your communication skills? Present a poster or give a talk during the conference! Awards will be given for the best presentations and posters!

  • There is a limited number of spots for the oral presentations, therefore there will be a selection based on the quality of the submitted abstract. Abstracts for talks and posters should be 300 words or less.
  • Talks slots will be 10 minutes + 2 minutes for questions.
  • Posters should be A0 format (84.1 x 118.9 cm). The vertical orientation is preferred.
  • To submit an abstract for a poster or a talk, please fill out the following form for May 20, 2018 at the latest.
  • Since it is a nation-wide conference, the preferred language for abstracts, oral presentations ans posters is English. However, French is also accepted.

Applicants will be informed of the acceptation of their abstract by e-mail around June 1, 2018.

TRAVEL FUNDING

Application opens : March 20, 2018

To be admissible for travel funding, you have to submit the following documents:

  1. A motivation letter describing your reasons to participate to the conference (maximum 1 page);
  2. A reference letter (maximum 1 page) supporting your particpation to the conference. This letter can be written by your department director, an internship supervisor, your thesis director, a professor, etc (maximum 1 page);
  3. A budget describing your expected expenses and any funding source you have access to (maximum 1 page).

Fill out the travel funding form and include those 3 documents for May 20, 2018 at the latest.

Travel funding is limited. For informative purposes only, the maximal amount that can be offered depends on the place of departure:

  • Quebec : maximum 50$
  • Ontario : maximum 300$
  • Maritimes provinces (PEI, NB, NS,  Newfoundland and Labrador) : maximum 600$
  • Manitoba, Saskatchewan and Alberta : maximum 800$
  • British-Columbia : maximum 1000$
  • Outside Canada : maximum 600$

Applicants will be advised of the committee’s decision by e-mail as of June 6, 2018.

IMPORTANT : We strongly encourage carpooling (in particular for people of Quebec and some parts of Ontario).

A transport will be organized from the Montreal airport for participants traveling by air. Don’t forget to mention your needs regarding transportation in the registration form.

TRAVEL FUNDING

Application opens : March 20, 2018

To be admissible for travel funding, you have to submit the following documents:

  1. A motivation letter describing your reasons to participate to the conference (maximum 1 page);
  2. A reference letter (maximum 1 page) supporting your particpation to the conference. This letter can be written by your department director, an internship supervisor, your thesis director, a professor, etc (maximum 1 page);
  3. A budget describing your expected expenses and any funding source you have access to (maximum 1 page).

Fill out the travel funding form and include those 3 documents for May 20, 2018 at the latest.

Travel funding is limited. For informative purposes only, the maximal amount that can be offered depends on the place of departure:

  • Quebec : maximum 50$
  • Ontario : maximum 300$
  • Maritimes provinces (PEI, NB, NS,  Newfoundland and Labrador) : maximum 600$
  • Manitoba, Saskatchewan and Alberta : maximum 800$
  • British-Columbia : maximum 1000$
  • Outside Canada : maximum 600$

Applicants will be advised of the committee’s decision by e-mail as of June 1, 2018.

IMPORTANT : We strongly encourage carpooling (in particular for people of Quebec and some parts of Ontario).

A transport will be organized from the Montreal airport for participants traveling by air. Don’t forget to mention your needs regarding transportation in the registration form.

ACCOMMODATIONS

Booking opens : April 3, 2018

Booking deadline : June 27, 2018

Many accommodation options are available. The registration fees do not cover accommodation expenses, and the travel funding is not applicable to accommodation expenses.

1. University residences

A set of rooms has been reserved at the Université de Sherbrooke’s main campus residences for the nights of July 17, 18 and 19. To book a room, you have to fill out the accommodation form below and complete the payment.

Every room includes bedding, towels and shower products, a desk, a wardrobe, a refrigerator, a fan, Internet access, parking, and access to common rooms. Each level has 8-9 rooms and 4 individual bathrooms, for the whole level.

Plan du campus_VA

Rates :

  • Room in double occupancy (2 twin beds) : CA$36.89/person/night, including taxes.
  • Room in single occupancy (1 twin bed) : CA$53.55/person/night, including taxes.

If you opt for one of these other options, please note that transportation to and from the conference site is not included.

2. Hotels in Sherbrooke

We have reserved a set of rooms at preferential rates in some Sherbrooke hotels. Please note that transportation between the conference site and those hotels is not included. Information on available transportation follows.

A set of 10 rooms has been reserved for the nights of July 17, 18 and 19 : http://www.grandtimeshotel.com/grand-times-sherbrooke/en/

Rate : 169.00 $ per room / per night, single or double occupancy + taxes + 15.00 $ per additionnal person, no fees for children 12 and under.

Includes :

  • Continental breakfast
  • High speed internet
  • Local calls
  • Interior pool and gym center

Reservation details :

  • Check-in : after 3 PM
  • Check-out : before noon
  • Group code to mention at reservation: FEP170718
  • Reservation should be made by phone at 1-888-999-3499 or by e-mail : reservationsherbrooke@timeshotel.ca.
  • A credit card number will be necessary.
  • Reservations can be cancelled without penalty up to 7 days before check-in.

Other :

  • You have until June 17 2018 to reserve at this preferential rate.
  • Interior/exterior parking: 10$ + taxes / day/car.
  • Non-smoking building.

A set of 6 rooms with 2 large beds (Queen) and 14 rooms with 1 very large bed (King) has been reserved for the nights of July 17, 18 and 19 : http://hotel-le-president.com

Rate : 114.95 $ per room/ per night, single or double occupancy, + taxes.

Includes :

  • Interior pool and hottub
  • Exterior terrace
  • High speed internet
  • Free parking    

Reservation details :

  • Check-in : after 3 PM
  • Check-out : before noon
  • Group code to mention at reservation: Folio 295858
  • Reservation should be made by phone ONLY, at 1-800-363-2941.
  • A credit card number will be necessary.
  • Reservations can be cancelled without penalty up to June 17 2018.

Other :

  • You have until June 17 2018 to reserve at this preferential rate.
  • Non-smoking building.

ACCOMMODATIONS

Booking opens : April 3, 2018

Booking dealine : June 20, 2018

Many accommodation options are available. The registration fees do not cover accommodation expenses, and the travel funding is not applicable to accommodation expenses.

1. University residences

A set of rooms has been reserved at the Université de Sherbrooke’s main campus residences for the nights of July 17, 18 and 19. To book a room, you have to fill out the accommodation form below and complete the payment.

Every room includes bedding, towels and shower products, a desk, a wardrobe, a refrigerator, a fan, Internet access, parking, and access to common rooms. Each level has 8-9 rooms and 4 individual bathrooms, for the whole level.

Plan du campus_VA

Rates :

  • Room in double occupancy (2 twin beds) : CA$36.89/person/night, + including taxes.
  • Room in single occupancy (1 twin bed) : CA$53.55/person/night, + including taxes.

If you opt for one of these other options, please note that transportation to and from the conference site is not included.

2. Hotels in Sherbrooke

We have reserved a set of rooms at preferential rates in some Sherbrooke hotels. Please note that transportation between the conference site and those hotels is not included. Information on available transportation follows.

A set of 10 rooms has been reserved for the nights of July 17, 18 and 19 : http://www.grandtimeshotel.com/grand-times-sherbrooke/en/

Rate : 169.00 $ per room / per night, single or double occupancy + taxes + 15.00 $ per additionnal person, no fees for children 12 and under.

Includes :

  • Continental breakfast
  • High speed internet
  • Local calls
  • Interior pool and gym center

Reservation details :

  • Check-in : after 3 PM
  • Check-out : before noon
  • Group code to mention at reservation: FEP170718
  • Reservation should be made by phone at 1-888-999-3499 or by e-mail : reservationsherbrooke@timeshotel.ca.
  • A credit card number will be necessary.
  • Reservations can be cancelled without penalty up to 7 days before check-in.

Other :

  • You have until June 17 2018 to reserve at this preferential rate.
  • Interior/exterior parking: 10$ + taxes / day/car.
  • Non-smoking building.

A set of 6 rooms with 2 large beds (Queen) and 14 rooms with 1 very large bed (King) has been reserved for the nights of July 17, 18 and 19 : http://hotel-le-president.com

Rate : 114.95 $ per room/ per night, single or double occupancy, + taxes.

Includes :

  • Interior pool and hottub
  • Exterior terrace
  • High speed internet
  • Free parking    

Reservation details :

  • Check-in : after 3 PM
  • Check-out : before noon
  • Group code to mention at reservation: Folio 295858
  • Reservation should be made by phone ONLY, at 1-800-363-2941.
  • A credit card number will be necessary.
  • Reservations can be cancelled without penalty up to June 17 2018.

Other :

  • You have until June 17 2018 to reserve at this preferential rate.
  • Non-smoking building.
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